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TOPIC 6: WRITING APPLICATION LETTER
Writing Letters of Application for Jobs
Application letters are written for official purposes such as job
applications. These letters are sometimes called official business or formal
letters. Application letters should be always be concise, complete, logically,
planned, clearly, and politely expressed in grammatically correct and good
English or language.
applications. These letters are sometimes called official business or formal
letters. Application letters should be always be concise, complete, logically,
planned, clearly, and politely expressed in grammatically correct and good
English or language.
Format of an Application Letter
An application letter regardless of their purpose, consist of the following
parts or elements:
parts or elements:
1. Writer’s/ sender’s address – this is written on
top right hand corner. This part is also called a letterhead.
top right hand corner. This part is also called a letterhead.
2. Date – (this is under a sender’s address), it
shows the date of the letter i.e. the day in which the letter was written.
shows the date of the letter i.e. the day in which the letter was written.
3. Reference number (= if any) on right hand side
below the date.
below the date.
4. Receiver’s / sender’s address – this is written
on left hand corner /side. It consists of the name or title of the person,
place of business or any place where the letter is intended to reach.
on left hand corner /side. It consists of the name or title of the person,
place of business or any place where the letter is intended to reach.
5. The salutation; this is the greeting that begins
the letter. Use dear Sir/Madam if you write to someone whose name you don’t
know i.e. he or she is not known to you.
the letter. Use dear Sir/Madam if you write to someone whose name you don’t
know i.e. he or she is not known to you.
6. Heading; it should be very brief starting with
RE: or REF:– the heading should carry a message
(theme of the letter. It should be capital letter and underlined it if is
handwritten but do not underline if it typed, bold it.
RE: or REF:– the heading should carry a message
(theme of the letter. It should be capital letter and underlined it if is
handwritten but do not underline if it typed, bold it.
7. Body or message -it contains the message or the
information of the letter. It is most important part which requires good flow
of ideas and well punctuated.
information of the letter. It is most important part which requires good flow
of ideas and well punctuated.
8. Complementary close. -it consists of the words
of respect to show the feeling of the writer of the letter towards his/ her
correspondent / receiver of the letter. It should also relate with the
salutation.
of respect to show the feeling of the writer of the letter towards his/ her
correspondent / receiver of the letter. It should also relate with the
salutation.
9. Signature of the writer.
10. Full name plus the name of the company, office
or firm which the writer represents, written at an extreme end of letter.
Although sometimes a company name may be written above the letter.
or firm which the writer represents, written at an extreme end of letter.
Although sometimes a company name may be written above the letter.
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| Application Letter |
Exercise:
You have completed your university studies and aspire to become a teacher.
Write an application Letter to the director, ministry of education and
vocational training seeking for the opportunity.
Write an application Letter to the director, ministry of education and
vocational training seeking for the opportunity.